Blakely Island Maintenance Commission, Inc.

Minutes of October 20, 2004 BIMC Board meeting

The meeting was held by telephone conference with the following participants:

Marc Droppert, President
John Madden, Vice President
Ron Griffin, Secretary
Cindy Zech, Treasurer
John Howieson, Water commissioner
Ben Dole, Fire and Waste commissioner
Jim Davis Facilities manager
Russ Keyes Water project assistant

Not participating:
Martha Mills Airports and Roads

The meeting was called to order at 9:00 AM by Marc Droppert

  1. Water system project update: Jim Davis reported that the project is going better than expected; some cost savings had been achieved by sharing the ditching on the last 900 feet with OPALCO, who is burying a new power cable along the same route. The contractor has been excellent, very accommodating to local traffic, the restoration after the trenches were filled looks better than before the digging began and the grass seed is already sprouting. 21 meters have been installed on domestic connections and 4 new raw water connections have been made. Six meter connections are ready to be made along the access road on the east side of the runway. No leaks have been found after pressure testing the new lines. Some confusion resulted from the statement in the minutes that “connections would be made with standard ¾ inch meters”. The complete correct statement should be amended to clarify that the “standard ¾ inch connection includes a 5/8 inch standard residential meter.” John Howieson and Marc have explained this to several residents.
  2. Motion was made that for properties which pay multiple assessments and which have a single connection, the owners can aggregate the standard connection cost of the multiple assessments towards the cost of the hardware required for their larger connections. Passed unanimously.
  3. Motion was made that for owners who want to upgrade to ¾ inch or larger meters, they can be installed for the additional actual hardware cost and future maintenance will be billed at actual incremental cost for maintenance hardware compared to standard 5/8 inch meters. Passed unanimously.
  4. Taggeres' connection has been discussed with Janet several times. Janet will contract with Ken Parker to do the necessary work and BIMC will pay Janet for
    the cost up to $10,000 as previously approved and budgeted. John Howieson will summarize with a letter to Janet Taggeres.
  5. Marina raw water system connection will require an 80 foot trench and pipe. BIMC will prepare to make this connection and prepare an invoice to be reviewed with B.C. Crowley in conjunction with the new water tank location discussion. Russ will have preliminary discussions with BC Crowley regarding this.
  6. Hanger raw water system supply was discussed. Motion was made to convert the hangers to raw water and eliminate the annual maintenance fee next year and thereafter for hanger owners. Passed unanimously.
  7. Phyllis Chennault sent a letter to Marc regarding her concerns regarding the water project. Marc will respond with a letter.
  8. Waivers were faxed yesterday to Marc for approval. Motion was made to approve the waivers for Lot 90 and ½ of Lot B. Approved unanimously.
  9. No response has been received from Gordon Carey regarding his contiguous lot agreement.
  10. Fire – Ben Dole said that Lance thought perhaps the board had alternative ideas to input to the fire project. The board is awaiting the plan and does not have other ideas until the plan can be evaluated. The board would like to be kept apprised of the progress on this important project.
  11. Financial update: Checking account balance is $190,637. Maintenance Reserve balance is $156,638 and is interest bearing. Assessments are nearly all collected.
  12. Alternative hanger arrangements were made with Pete Galli through the year 2006 as they had been with Harold Bartram. Jim has moved to the new hanger and Harold will proceed with the sale of his hanger.

Meeting was adjourned at 10:15 AM
Ron Griffin, Secretary BIMC