|Blakely Island Maintenance Commission, Inc.|
Minutes of May 30, 2005 BIMC Board meeting
John Howieson, Water Commissioner
Ben Dole, Fire and Waste Commissioner
Martha Mills, Airport and Roads Commissioner
Ron Griffin, Secretary
Cindy Zech, Treasurer
meeting was called to order by
The minutes of the
2. Davidson Membership application related to Lot _X__ was reviewed and approved.
3. Brown building permit related to Lots 22 and 23 was reviewed and approved.
The BIMC Annual picnic will be combined with the
Logistics to be discussed with Norma. Jim Davis to implement BIMC support. b
5. Annual meeting logistics were reviewed – need portable toilets, hanger space, PA system, etc. AED training to be on July 3 at . Youth motorized bike/ATV training tentatively to be on July 2 at 2 PM.
Fireworks celebration –
Bylaws amendment was proposed by
8. U.S. Mail service to Blakely is still on temporary extension. The USPS is negotiating with several carriers for a permanent arrangement.
E-mail to the BIMC Board regarding the Struck house
as a growing community issue was discussed. Marc will draft a letter to
determine what the owner’s plan is.
determine property’s status with Jim
is to first
10. Roads were discussed at length. Fidalgo paving bid $6,300 to patch, JnR quoted $14,068. Both suggested patching was the least effective use of money for paving. Gravel work was quoted at $6,150 by JnR and $4,800 by Fidalgo. Shoulder gravel was quoted at $2,000. Additional costs are $800 for sealing (dust control), $800 for grading and $500 for barging.
Capital projects were discussed at great length.
Blakely has evolved from a simple community with cabins to a larger community
with larger homes. In the past, projects were considered as the Board
became aware of them and were accomplished or deferred based on tight budgeting
on an annual basis. We now see a large number of important projects that
need to be completed. Continued deferment may cause costs for some
projects to be much higher as damage (roads, runway, vehicles, roofs, etc.) will
require major repair, etc. before work can be done. A list of projects
a. Completion of the water project to meet state requirements for additional ERU/hookups. Estimated at $130,000
b. Fire truck (class A foam $65,000) CAFS foam ($135,000)
c. Shop/fire station roof replacement - $11,000
d. Pickup truck repair ($1000)/replacement ($10,000)
e. Road Re-graveling - estimated at $9,000
f. Re-seal runway and taxiway - $21,000
g. Siren upgrade to cover plat – estimate $10,000+
h. Buffer strip clean up to reduce fire risks
j. Pump house dock repair/replacement
k. Re-paving plat roads
Allotting funds annually to be accumulated for long
range capital improvements, to minimize un-predictable assessment variations.
It is clear that the current list of projects exceeds a reasonable annual assessment that BIMC members want to bear. It was determined – again after long deliberation – that the Board would recommend priority projects to be done immediately and ask the community to vote on additional items with the corresponding impact on the value of the assessment for the coming fiscal year and perhaps the next several years. The highest priority projects the Board recommends doing as a minimum this next fiscal year are:
A. Completion of the water project
B. Replace the fire truck with a type A foam truck as a minimum
C. Re-gravel the roads
D. Replace the roof on the fire hall/post office/shop building
Second tier projects to also be submitted to the Membership for consideration,
E. Replacing the
F. Re-seal the runway and taxiway
G. Upgrade the replacement fire truck to a CAFS unit
12. An in-depth, line by line review of the operating budget was made with minor adjustments for truck repair, NEXTEL cell phone service to improve Blakely communications for Jim Davis, hi- power pressure washer, etc. A motion was made by Ben Dole to accept the budget as discussed, was seconded and passed unanimously.
The Marina situation was discussed. Marc is establishing a committee to analyze the
operating aspects and finances of the current marina operation to consider a
BIMC proposal to B.C.
14. Executive session was entered at , non- Board members were excused and the renewal of the BIMC facility manager’s contract was discussed.
15. The meeting was adjourned at