A meeting of the Board of Directors of the Blakely Island
Maintenance Commission was held on
Sunday, July 10th 2005
, on Blakely
at the Droppert’s residence.
Marc Droppert, President
John Madden, Vice President
Ben Dole, Fire and Waste Commissioner
D.L. Fitzpatrick, Secretary
Jane Loura, Treasurer
Jeff Fegert, Roads & Airport Commissioner
Cindy Zech, Water Commissioner
Jim Davis, BIMC Facility Manager
Members:Ralph Zech Ed
The meeting was called to order by Marc Droppert at
and Cindy Zech presented a letter to the board for a “Request to consider
CLA” (Contiguous Lot Agreement) for their two lots, 24 and 25. A brief
discussion followed reviewing; historical use of these agreements, impact on
the financials, additional lots affected and new zoning changes. It was
agreed that action would be deferred until further research had been
minutes from the May 30th, June 12th, June 30th
and July 2nd Board meetings were approved unanimously as
Dole presented a written report on Fire & Waste activities. Jim Davis
will be researching siren options and present a proposal at the next board
meeting. The next step for the fire response team is to get a draft Fire
Response Plan out for review.
Davis reported that water usage for June 2005 was dramatically down. 350,000
gallons were used. That compares 954,000 in June 2004, and 1,180,000 in June
2003. There are 30 meters currently being monitored and recorded on a
regular basis. The average “highest daily use” of these 30 meters is 462
gallons a day. It was agreed that it would be beneficial to review these
figures with our water engineer. Marc will arrange for him to participate in
our next board meeting.A form
letter will be drafted for use in advising members whose monthly average
water usage exceeds 250 gallons per day.Monthly usage will also be posted by meter number in the Post Office
and on the website.Members will
be advised of their meter number in the annual assessment billing mailing.
Davis reported that bids are out for the runway resealing and roof project.
Jeff will be working with Jim going forward in this effort. The goal is to
have these projects completed by end of September 2005.
met with BC the morning of
July 10th 2005
to review the lake project. It was agreed that sand could be added without
problem, and that it would
be easiest to work on raising the existing dock
structure. Jeff volunteered sand from his property, and suggested arranging
the delivery of the sand during runway work so as to utilize the dump trucks
on island at that time. There was also discussion on the condition and
safety of the boats at the lake. All agreed that they needed to be sorted
and appropriately fixed or replaced. John will be finalizing research on the
sand, log boat ramp and dock repairs and will follow up accordingly.
Flow toilet orders have now reached above 20. John has been managing this
effort and is in the process of getting the toilets to the island for
distribution. He has also been distributing fire extinguishers as ordered by
various BIMC members.
Bonica, John Donaldson, Dan O’Brien and Ralph Zech have volunteered to
participate on the Outer Island Response Committee.Marc will call an organizing meeting of the Committee.
reported that the BIGS/Marina committee toured the complex, Sunday July 10th,
and met thereafter.Two
subcommittees were formed -one on scope of services and hours of operations,
which will be meeting on July 16th to discuss potential
alternatives. The other will meet on July 17th, to review
potential governance and financial structures and how they may
motion to waive BIMC’s right of first refusal on the sale of lot 137 (Bartram)
Rogichs have requested permission to fill in the ditch on BIMC property
along the front of their lot 90.A
motion was unanimously passed indicating that BIMC would not object,
provided they appropriately tied into existing frontage drains and the drain
under the road, and they were advised BIMC does not take responsibility for
any future drainage problems.
112 encroachment discussion. The Wellers have requested a formalization of
the Reciprocal License Agreement affecting Lots 112, 130 and the 40’ BIMC
Beach Access, as they plan to sell
112.It was moved, and
unanimously approved, that the BIMC and Weller’s grant and record
easements allowing (1) BIMC’s road to cross the corner of Lot 112 and (2)
the Weller’s retaining wall to encroach from Lot 130 onto the BIMC Beach
Access provided such uses did not materially, adversely affect the
respective owners’ present and future use of their affected properties.
There being no further business, the meeting was adjourned
at 4:30 PM.
D.L. Fitzpatrick, BIMC Secretary
Fire & Waste Commissioner’s Report – Ben Dole
The first meeting of the Fire Response Team was held Saturday July 7th.
12 people were on hand for a discussion of objectives and planning for future
drills, followed by fire drill using the fire truck system. Many of the
participants had a chance to have some hands on experience with operating an
aspect of the fire truck system, which should significantly improve retention of
the experience gained. It is our plan to have monthly drills.
A couple of items were discussed at the meeting on the 7th.
Suggest addition of blue reflector in the road to indicate location of
the fire hydrants/boxes. This would be especially helpful at night. Minor
Need to standardize nozzles for the fire truck. This would likely be
between $1K - $2K.
Assuming concurrence by the Board, we will proceed with these two items.
These are well within the authorized budget for miscellaneous fire equipment.
The next step with the Fire Response Team is to get a draft Fire Response
Plan out for review and comment.
At the Annual Meeting two concerns were raised about the water distribution
system and hydrants.
The hydrant by Mike Elliman’s residence was checked for reported hard
operation. The hydrant valve was so hard to operate that most people would
not be able to operate it with the wheel handle provided. We are looking
at a handle which would be easier to use, and checking valves to make sure
that they are not overly tightened.
The hydrant by the Roats’ residence was checked for normal operation.
Pressure was in the mid 50’s, and a 72’ stream was produced using 100’
hose and nozzle. This was about as expected for the hydrant without the
fire truck pump to boost pressure.
Based on the decisions at the Annual Meeting, investigation of siren options
will be pursued prior to the next Board meeting. We are hoping to find a radio
based siren system with would allow multiple locations within the budget
authorized at the meeting. Hopefully, we will have a report for the next
The dumpster project for the July 4th weekend went as planned. There is
nothing else significant to report in the waste area at this time.