Blakely Island Maintenance Commission, Inc.
Preliminary Minutes of May 3rd, 2006 BIMC Board Meeting
A meeting of the Board of Directors of the Blakely Island Maintenance
Commission was held on Wednesday May 3rd, 2006, via telephonic phone
John Madden, President
Marc Droppert, Vice President
D.L. Fitzpatrick, Secretary
Cindy Zech, Water
Ben Dole, Fire and Waste Commissioner
Jeff Fegert, Roads and Airport
Jane Loura, Treasurer
Jim Davis, Facility Manager
The meeting was called to order by John Madden at 7:35 PM.
- John motioned that we approve the minutes from the April 1st board
meeting. Seconded, passed unanimously.
- Marc addressed the status of the marina. The fuel system was inspected by
a licensed inspector on Thursday April 27. The system was pressure tested
from the turbine units, through hose ends. Both 10,000 gallon tanks, one
diesel one gas, are single wall and are approximately 17 years old. The
inspector would anticipate that these tanks would last for 30 years with
cathode protection. The life span would be less without this. It’s unclear
whether the tanks have this protection. The pressure test results were
satisfactory, with no leak down. The inspector also tested the monitoring
system, and pump. Both work as designed. Several recommendations were made,
none of which were required to maintain certification for use. It was
recommended that the pumps on the dock be replaced with break away style
models. The pump at the vehicle pump is the break away type. Second, it was
recommended that the splices on the dock be replaced with new hose. Third,
it was recommended that a switch be added to the pump system, so that the
turbine that pressurizes the fuel system is off, when not in use. Currently
when the switch is on to run the pump, the turbine is constantly working.
This could result in premature wear. The vehicle fuel pump may need to be
replaced with a newer pump. This unit is currently of 1960’s vintage.
Should the need to replace this unit come up, a used, but newer version
could be purchased for under $2000.00. The last recommendation is that we
add a diesel fuel antibacterial additive to the diesel. Since we are not
selling much fuel, this would help prevent the fuel from going bad prior to
refilling or selling the remaining amount. This additive would cost $100.00
or less to treat the approximate 6000 gallons in the tank.
Negotiations are almost finalized on the lease (the remaining open issue
is insurance coverage), and a final version is anticipated shortly.
- A motion was placed to initiate the process of forming the legal entity
“Blakely Community Facility LLC”. There will be four appointed
representatives to the board of this entity, and one current board member.
The appointed volunteers are Paul Malmo, Chris Bridge, Charlie Mills, and
Ellen Roth. The board representative is Marc Droppert. Initial
capitalization of $100,000.00 will be sought through solicitation of private
notes payable at 6% interest.
- Marc Droppert has volunteered his law firm to provide the legal work in
order to form the entity at 2/3rds normal billing rates. The cost is
estimated at $5000.00. The motion was seconded, passed unanimously.
- Jane Loura presented the 2006/2007 budget. Much discussion ensued,
several changes were agreed upon. A motion to approve the budget with agreed
upon changes was placed, seconded and passed unanimously.
- Capital improvements were reviewed. Jeff reviewed his thoughts on the
status of the roads. He plans to summarize his recommendations at the annual
meeting. Ben reviewed the fire truck proposal, and also plans to present two
options for vote at the annual meeting. John reviewed the status of the
horseshoe lake improvements. It’s anticipated that sand will be placed on
the swim beach the weekend of May 6th and 7th.
- A review of the annual meeting agenda was completed. Location of the
meeting will be finalized. Agenda packet mailing to membership is
anticipated mid May.
There being no further business, the meeting adjourned at 10:10 PM