Blakely Island Maintenance Commission, Inc.

Minutes of October 2, 2006 BIMC Board Meeting

A meeting of the Board of Director of the Blakely Island Maintenance Commission was held on October 2, 2006 via conference call.

John Madden President
Ben Dole Fire and waste
Jane Loura Treasurer
Ellen Roth BCF and Vice President
Anne Malmo Secretary
Jim Davis Facilities Manager
Late arriving:
Jeff Fegert Roads

Meeting called to order at 7:43 PM.

Marina Report: 7:44 PM
Ellen Roth reported that there was no Blakely Community Facility (BCF) meeting held prior to the BIMC board meeting. However, Ellen did have an update. There was approximately $12,000 in profit to the BIMC from total fuel sales of approximately $150,000.00. There are items are to be addressed at the year end meting with Ken Parker. One more investor contributed $5,000 to the marina fund bringing the total to $95,000. There is approximately $69,000 in the account at this time. Repairs have been made to the fuel dock. The broken piling has not been repaired or replaced.

Water: 7:47 PM
A Lopez island firm was hired to develop the Cross Connection Control program. The engineer is expected on island around October 17, 2006. The water system is in good shape. Jim reported that leaks and over usage were down.

Treasurer: 7:54 PM
Jane Loura reported that assessments checks were arriving daily. We appreciate the timely payment of assessments. A BIMC member paid for damage done by a family member to a fire standpipe. Dollar damage to a runway light has not been figured so no payment has been made for the repair although the member has offered to reimburse BIMC for the costs.
Bookkeeper 7:58 PM
After some discussion Anne moved and Ellen seconded a motion to hire Cheryl Burkhart to be our bookkeeper. Jane is to meet with Cheryl to define roles, establish priorities, and responsibilities. The bookkeeper will report to the treasurer who will report to the board and community. Ellen moved, Anne seconded, a motion stating that bookkeeper payment is to be one year’s annual assessment, including capital assessment totaling approximately $2400.00 a year paid from October to October. This payment will be paid in arrears as Burkharts have paid this year's assessment. Both motions passed

unanimously. John Madden abstained from voting and discussion because of a potential conflict of interest.

Fire 8:10
A long discussion followed about the fire truck and the cost of upgrading the fire fighting capacity. It was decided to not adjust the budget. An appeal will be made to the community at large for donations totaling $22,500. If $20,000 is not obtained the CAFS unit will not be ordered. Board members agreed to contact BIMC members directly as the deadline for ordering the unit is noon, October 6, 2006.

Roads: 8:50
Jeff Fegert reported that he will revisit the road conditions in the spring. Kevin Clark contacted Jeff about filling a section of ground in front of his house along the runway edge. It was unclear exactly what Kevin was requesting. Jeff will seek clarification.

General: 8:57
DL Fitzpatrick resigned immediately after the September 2nd meeting. Family and business matters will prevent him from completing his term (18 months remaining). Ben Dole has agreed to be the new Water Commissioner, Jane motioned, Jeff seconded, a unanimous vote was made for the change. John Madden will be the temporary Fire Commissioner.

General discussion followed regarding a letter received from the Demers suggesting that the BIMC consider buying the Taggares “shop”. The board decided not to pursue the matter. A driveway easement for the Galli’s was discussed. The easement would be on the BIMC caretaker property for the Galli’s use of the driveway. It was decided that no action would be taken at this time but the subject would remain an open item for future consideration.

Meeting adjourned at 9:18 PM

Respectfully submitted,
Anne Malmo

Misc. Facts:

  1. Marina fuel will be available on Saturdays between 10:00 and 11:00 AM
  2. Possible Marina hours will be posted on the door.
  3. Please pay your assessment if you have not.