Blakely Island Maintenance Commission, Inc.

Minutes of May 24, 2008 BIMC Board Meeting

A meeting of the Board of Directors of the Blakely Island Maintenance Commission was held on May 24, 2008 at the Blakely Island home of Ellen Roth. Dick Demers joined us via conference call.

Participants:
Ellen Roth President
Scott Burkhart Water
Jane Loura Treasurer
Dick Demers Fire & waste
Gail Light BCF Liason 
Anne Malmo Secretary 
Jim Davis Facilities Manager
Guest:
John Madden Immediate Past President
Absent:
Jeff Fegert Roads

Meeting called to order at 3:04 PM.

Minutes were reviewed and amended. There was one minor change to the April 16th minutes. It was moved by Jane Loura and seconded by Scott Burkhart that the minutes be approved as revised. There were several changes to the May 7th minutes. The maintenance reserve fund total was over-stated, and the total potential cost of an upgrade to the TV system was understated. These items were corrected. Gail Light moved, Jane Loura seconded the minutes be approved as revised. Both minutes were approved unanimously.

Roads and Runway: 3:10 PM
Jeff Fegert was unable to join us in the mid-day meeting. However he did send a firm bid from Lakeside Paving for partial paving of the roads and a bid to repave all of the roads. The price has held very close to what the quotes were from last year. If we were to take advantage of the excellent price for repaving all of the roads we would need to get a loan. Ellen asked Jane Loura to figure out what impact that would have on our budget and what the amount of a loan to cover the full expense would be. The information will be presented at the annual meeting.

Annual Meeting agenda: 3:25 PM
A recap of the order of the meeting was discussed. Tent policy will not be discussed/renewed again due to complete apathy on the part of the membership. Hunting rules will not be discussed. Don Burkhart has asked to be on the agenda to discuss the Raw Water system. Deb Davey will discuss the changes to CPR. The budget has already been approved. The Capital Plan was discussed. An excellent bid to clean up the buffer strip and the areas around the roads has been received from Tree Frog. It was moved by Gail Light, seconded by Scott Burkhart to approve an expense of $3600 to clean up the areas that will be repaved this fall.


Annual Meeting set up: 4:13 PM
Anne Malmo was given the outline of the actual meeting tasks and asked to be sure that all positions are filled.

Annual Picnic: 4:15 PM
Ellen and her husband Dan will pick up the beer and obtain the state banquet permit for the picnic. One full keg is required. Other tasks were assigned.

Insurance: 4:30 PM
Cheryl Burkhart and Jane Loura have been researching health insurance plans in the hope of a lower cost with good coverage. Jim, Margo and Terry will review the plans and see if any of the options are better than the insurance they already have.

Post Office:
The US Postal Service has sent a letter to the islands requesting information on postal addresses and usage. It is imperative that we fill out the form and respond to the letter or our postal service is likely to be reduced further. The letter and forms will be at the annual meeting.

TV Antenna: 4:35 PM
An informational meeting will be held at the fire house on Sunday, May 25th at 10:00 AM to discuss the changes in TV service. We need input on what the membership wants. How many people want TV access here on the island?

Annual meeting packets will be printed, assembled and mailed next week.

Meeting adjourned 4:40.

Respectfully submitted,
Anne Malmo