Blakely Island Maintenance Commission, Inc.

Minutes of September 5, 2008 BIMC Board Meeting

A meeting of the Board of Directors of the Blakely Island Maintenance Commission was held on September 15, 2008 by conference call..

Participants:
Ellen Roth President
Anne Malmo Roads, Vice-President
Deborah Davey Fire & Waste
Jim Davis Facilities Manager
Dick Demers Secretary
Gail Light BCF liason
Jim Davis Facilities Manager
Joined Late:
Scott Burkhart Water
Absent:
Jim Fergus* Treasurer

*could not get conference call to go through

Guest: Glen Tompkins, BCF member

The meeting was called to order at 5:12 p.m.

The state of the negotiations concerning the settlement of the investments and expenses relating to the shutting down of the marina store was the main order of business. Ken Parker made several improvements to the store during his tenure. According to Ken's sublease, pre-approved tenant improvements are to be paid for by BCF and are to remain with the store. Among the cited fixed improvements are: new front windows, paneling, carpeting, divider walls, a soda fountain, and a point of service book keeping device. These improvements were not pre-approved. The question is "What would be fair compensation for the structural changes and other investments that Ken Parker made to the store?" Ken noted that he has spent more than $50,000 on the store, and it is common knowledge that he suffered personal financial losses in running the store.

A list of improvements and their costs was provided to BCF. That list was reviewed by the BIMC board as part of the discussion.

Points that came up in discussion: Glen Tompkins would negotiate with Ken a compensation plan that would create a balance between what is legal according to the sublease and what is fair. The BCF needs to know the status of payments to Opalco, phone service payments to CenturyTel, and whether 25% of the moorage fees were paid to BCF (as required by the sublease).

In order to give Glen some flexibility in negotiating with Ken, the BIMC board voted to make funds available for closing out the negotiations. A compromise figure of $22,000 was proposed; Dick Demers moved to accept this amount. Deborah Davey seconded. The motion passed.

The future of the store came up for discussion, and we decided to create a survey form to be sent to all members for ideas for the future of the marina complex. These survey forms will be sent out in the early fall.

The meeting was adjourned at 6:14 p.m.