Blakely Island Maintenance Commission, Inc.

Minutes of December 17, 2008 BIMC Board Meeting

A meeting of the Board of Directors of the Blakely Island Maintenance Commission was held on December 17, 2008 by conference call..

Participants:
Ellen Roth President
Anne Malmo Roads, Vice-President
Deborah Davey Fire & Waste
Jim Davis Facilities Manager
Dick Demers Secretary
Gail Light BCF liason
Scott Burkhart Water
Jim Fergus Treasurer

The meeting was called to order at 7:08 p.m.

Gail Light began with a report on the Marina. The results of the survey that members filled out will be sent out in January. The scheduled improvements to the fuel system have been completed and the system is now in compliance with all State and E.P.A. regulations. The plan is to sell in the summer at the fuel dock and on land. The BCF hopes to have a limited operation of the store, and several options are being considered. One possibility is to restrict the inventory to items with an unlimited shelf life. The BCF is considering hiring someone to run the store for the summer session only They are pursuing Caretaker.com as well as other leads. Please let any BCF member know if you are interested or know anyone who might be interested in summer employment/lodging a the marina this summer.

John and Laurie Davidson have been collecting the moorage rentals and fuel sales and sending the proceeds to Glen Tompkins. Bills from the past summer are being sent to Ken. The marina assessment has not been paid. The BCF will send Cheryl a check. The settlement of expenses that occurred when Ken managed the store and the BCF are still in negotiation.

The Board discussed allocating $30,000 for start up costs for the fuel and other supplies related to the Marina store. This funding should be recoverable from fuel sales and other revenue sources. Scott Burkhart moved to authorize funding, and Jim Fergus seconded the motion. The motion passed with one dissent.

Treasurer's Report. Jim Fergus reported that two members have not yet paid the annual assessments, and that five members have withheld a portion of their assessment. All are being charged a 1% per month in interest, and have been notified of their delinquency. A lien on their property is an option available to the Board.

Water. Scott reported that installation of the needed backflow devices on properties that have the raw water system has been started on four properties. This summer owners with raw water systems and other backflow risks were sent a bill for payment on the devices. Seven members have still not paid.

Roads. The roads are in good shape and are curing properly. More grave ballast is needed, as anticipated.

Fire and Waste. The first auxiliary siren will be installed at the recycle center, and a second will be installed near the marina. The coverage of these sirens will be tested, and if there are locations where the sirens cannot be heard, a third location will be considered.

Doug Davidson led a group of several members that checked out the original fire truck over the Thanksgiving weekend and found that it operated satisfactorily. It is still stored as a backup in the fire hall, and Davidson's group plans to carry out training on the old truck on a bimonthly basis. The Board welcomes this action and would like to integrate their participation into our overall training activities. There are still
maintenance issues (tank, battery, pump) and these repairs will be brought up at the next annual meeting, if the community wishes to keep both. Since only one truck can be connected to a hydrant, members must use the new truck first because of its greater fire suppression capability.

Island News.  Jim Davis reported that there had been a domestic disturbance on the island involving alcohol. The sheriff's office was contacted, but no charges have been filed.

Jim also reported a minor accident involving an unoccupied vehicle. The privately owned vehicle slipped out of gear and rolled into a member's deck  At the time of the accident, the vehicle was being used by a BIMC employee in the course of BIMC duties. Our employee has volunteered to repair the deck. While BIMC is insured for such incidents, the Board elected not to involve our carrier. The Board voted to pay for the cost of materials, not to exceed $800. Gail Light voted to make $800 available for materials, and Jim Fergus seconded the motion. The motion passed.

The meeting was adjourned at 9:56 pm

Respectfully submitted,

Dick Demers, BIMC secretary

Additional Information

Using bolt cutters, a thief (or thieves) stole four Ladner shrimp pots in the marina basin. This theft occurred in October. 

The Board also sadly notes the death of Chet Henson. Chet was one of the first purchasers of property on Blakely and died on November 12th . We are also sad to report the death of Margo Davis' mother on December 2.