Blakely Island Maintenance Commission, Inc.

Minutes of May 24, 2009 BIMC Board Meeting

A meeting of the Board of Director of the Blakely Island Maintenance Commission was held was held on May 24th at Anne and Paul Malmo’s Blakely residence.

Ellen Roth President
Anne Malmo Roads and Vice-President
Scott Burkhart Water (by phone)
Jim Fergus Treasurer
Dick Demers Secretary (by phone)
Gail Light BCF Liason
Deborah Davey Fire and Waste
Jim Davis Facilities Manager
Barb Sullivan
Phyllis Chennault

The meeting was called to order at 9:46 a.m. by Ellen Roth/

Anne Malmo moved, and Gail seconded that the Board minutes of  7 May and 9 May, 2009 be approved. The motion passed.

Ellen announced that first class postcards will be sent to all members notifying them of the new system for sending out the packet for the annual meeting.  Members who wish to have hard copies mailed to them should notify Dick or Ellen.  At present there are 16 attachments that will be sent in the annual meeting email message.

The BCF meeting will take place during the regular annual meeting on July 4th.  After the BCF meeting, the annual meeting will be continued.  The BCF meeting is timed to occur before voting on capital expenditures takes place.

Anne will lead a discussion at the annual meeting concerning the forwarding of letters sent to the Board by members.  There is currently no policy in our by-laws for the forwarding of such mail or email notices. 

Jim reported that the new water intake float had been installed but that incorrect fasteners had been sent for attaching the planking.  Volunteers will be sought during the Memorial Day weekend for removal of the old float. The installation of the CCC valves for raw water users continues.  There are still details to be worked out with the upgrade of the water service to the marina, and Jim and Scott will negotiate the remaining details with BC.  At present the installation of the CCC devices has not been itemized.  The final costs (less deposits) will be billed to members with raw water hook-ups.

Anne will present a map of the plat with proposed road names at the annual meeting.  Street addresses are now a requirement for new phone installations (based on 911 service).

BCF Report
Gail reported that the store was up and running (as of the 22rd) and doing a good business, with both island residents and boaters taking advantage of the store’s offerings. Fuel sales (land and boat) were healthy and all the slips were rented out over the Memorial Day weekend.  The Blakely Store, LLC, is currently in charge of marina sales, and Gail will bring forth a proposal at the annual meeting to allow the BCF (and BIMC) to conduct a retail operation at the marina.  The store will be operated Thursday-Monday until the 19th of June.  Starting on the 19th, the store will be open 7 days a week, with the following hours of operation:  Monday-Thursday, 8-6; Friday-Sunday, 8-8.
The BCF would like to thank all of the island residents who contributed their time and labor in facilitating the opening of the store, which included a lot of yard work and clean up. Fun was had by all.
Jim Fergus stated that the financial situation was unchanged from his last report.

 Facilities Manager
Jim Davis reported that after a slow start for the fire drill, 17 people eventually showed up for training on the new fire truck.  The next training session will take place on Saturday, 20 June (Father’s Day weekend) at 10:00. 

The new fire siren will be installed at the recycle center.  Jim would like to put together a work party for the installation, and what is especially needed a back hoe for digging the hole for the siren pole.  A tree could be used in place of the pole, but electrical power requirements make this option not possible.

Other Business and Announcements
The county census people will be walking our property, taking GPS locations of structures.  No survey or boundary markers will be noted.
Tompkins’ easement.  After discussion, Anne Malmo moved that an attorney be hired to compare the SBMA easement with the Tompkin’s requested easement to determine differences and similarities.  Anne also included in her motion the requirement that the Tompkins pay the attorney fees.  Gail seconded the motion.  On the first vote there were two yeas, two nays, and one abstention.  After discussion, a second vote was taken, and this time the motion passed unanimously.  Ellen will continue to discuss this matter with the Tompkins.
No Name City, the shop by the post office.  Ellen will be in charge of a discussion of this issue at the annual meeting.  No Name City is not part of BIMC, and since Ken Parker has sold his other Blakely property, he has lost his access rights to the roads, marina and upper island.  He is currently being assessed at one full assessment because his property uses BIMC water.
Dog barking.  One member complained that a neighbor’s dog barked incessantly when the neighbor was not on the property.  The Board may bring this issue up at the annual meeting under the general topic of the Board’s authority to respond to domestic disputes.
Fill-in Facility Manager’s rental.  Negotiations are currently underway with John Donahue and Kay Campbell to re-establish a fair partial rental price for Terry Pence’s use of their property
Blakely Island Book Club.  A book club meeting will be held the last Monday of June, July and August.  The first reading is The Highest Tide by Jim Lynch.  Contact Debbie O’brien for details.

Phyllis Chennault asked why the BCF (BIMC) was paying insurance for the marina facility.  Gail explained that is how the lease with the Blakely Island Trust was set up.
The meeting was adjourned at 11:42, and next Board meeting is scheduled for June 14th. 
After non-Board members left, the Board went into executive session to discuss the Roats’ lawsuit.


Respectfully submitted,
Dick Demers
Secretary BIMC