Blakely Island Maintenance Commission, Inc.

Minutes of July 1, 2010 BIMC Board Meeting

A meeting of the Board of Governors of the Blakely Island Maintenance Commission was held on July 1st at the Facilities Managersí residence and by teleconferencing.

Participants:

Board members present on Blakely:

Sally Elliman President, 
Barbara Sullivan Vice-President, Property Commissioner, Roads
Jim Fergus Treasurer
Dick Demers Secretary
Scott Burkhart Water
Jeff Fegert Roads
Board members present on conference call:
Gail Light BCF Liason
Bob Breidenthal Fire and Waste
Guests:
Present on Blakely:
Jim Davis Facilities Manager
Ed O'Neill
Mary O'Neill
Phyllis Chennault
Pam Roats
Dick Shanaman
Guests on conference call:
Doug Davidson
Laurie Davidson
John Davidson

Sally called the meeting to order at 7:38.  She announced that the Agenda would include an Executive Session near the end of the meeting and that the Community Sharing would take place before the Executive Session.  After the Executive Session, the regular meeting would continue and non-Board members who wished to remain for the end of the meeting were invited to rejoin the meeting.  Sally noted that an issue had arisen with the unauthorized distribution of the Facilities Manager Survey results to the entire membership.  Dick moved to amend the Agenda to include an item in New Business that would discuss this mistake.  The amendment was seconded and passed unanimously.  Barb then moved to adopt the Agenda; it was seconded and passed unanimously.

Sally called for a motion to approve the Minutes of the June 17th 2010 meeting.  Barb moved to approve the minutes.  The motion was seconded and passed unanimously.

 Presidentís Report (Sally Elliman)
The Negotiations Committee has been diligent in their efforts to come to a contractual agreement with the Davises.  The Annual Meeting preparations were underway and on time.

Secretaryís Report (Dick Demers)
Dick asked to save his remarks for the New Business portion of the Agenda.

 Treasurerís Report (Jim Fergus)
Jim had nothing new to report

Water (Scott Burkhart)
Scott said that one CCC device still remains to be installed. 

Property Commissioner (Barbara Sullivan)
A report on the FM negotiations will be taken up in New Business.

Fire and Waste (Bob Breidenthal)
Bob reported that the new trash compactor motor that Jim installed was working well.
A good turn out was held at the last fire drill and another one will be held on the 27th of July
A concrete pad has been poured at the recycle center that will permit heavy loads to be added.

BCF Liaison (Gail Light)
Gail had nothing to report at this time.

Facilities Manager (Jim Davis)
The fire alarm siren installation at the marina is nearing completion.  The control box has been assembled, and the remaining problem is the connection to a power supply.

NEW BUSINESS

1.    Sally opened the floor to a discussion of informational and organizational aspects of the annual meeting. Jim Davis reported that preparations for the annual meeting in the Enriquez hanger were underway and would be completed by the 9:00 a.m. start time.  Sally then asked for the names of people who passed away this year, and for the names of members who have made special contributions to the community.

2.    Sally introduced the discussion of the online survey tool called Zoomerang.  Bob Breidenthal and Gail Light formulated the survey questions and were in charge of its process as the purpose of the survey was to collect community opinions with respect to the Facilities Managersí contract renewal.  Gail Light had sent Dick a copy of the results for Board review, but Dick mistakenly forwarded her note and a copy of the completed survey, including the written comments that were to remain confidential.  Dick agreed to write an apology to the entire membership, taking complete responsibility for his mistake.

OLD BUSINESS

1.   Scott introduced the details of the new Facilities Managerís contract.  He stated the new contract needed approval by the entire Board before being offered to the Davises. 

The new contract, among other conditions and terms, reduced and froze benefits for three years, established a job performance annual review, tied any possible annual raise to the job performance review completed by a BIMC Board Committee, capped any annual raise to the cost of living and no higher, established working hours and terms and deleted any automatic raises of any kind.  The financial savings were not only for the present, but for what the automatic raises tied into the terminated contract would have cost the community with no ability to establish limits or oversight for as many years as the Davises were employed with the BIMC.  That continual yearly cost increase is no longer an issue with the establishment of the new contract. 

After discussing the details of the contract, Gail moved to have the Board accept the contract offered as recommended by the Negotiations Committee.  The motion was seconded and passed unanimously. 

The meeting was opened to accept comments from the guests who were present at the Facilities Managersí home and from those participating by teleconferencing.  The comments were heard by Board.

At 8:45 the meeting was laid down and went into Executive Session.

Executive Session ended a 9:54 p.m. and the BIMC Board meeting was opened.

Sally called for a motion to adjourn the meeting.  Barbara so moved, and her motion was seconded and passed unanimously.
The meeting ended at 9:56

Respectfully submitted,
Dick Demers
BIMC Secretary